Visitor Management
Knowing who is moving within your premises and when is crucial for safety. You can also warmly welcome your guests using a branded visitor device.
Why Digital Visitor Management Makes Sense
Security
Digital visitor management enhances security by tracking who is present in your facilities. Taitori’s service logs and reports visitor activity, which is also useful for audits and reporting.
Enhance the Visitor Experience
A branded welcome message makes arrival and check-in smooth and effortless. You can complete the five-star experience with automatic visitor survey.
Cost Savings
Taitori Visitor Management helps reduce costs by minimizing the need for manual work and potentially lowering expenses related to security risks.
Part of a Seamless Service Package
Taitori Visitor Management integrates smoothly with other Taitori services. This allows users to book rooms, order catering, and invite guests in one go, with visitors easily finding their way through info displays.
Consistent with Your Company’s Branding
The interfaces, invitation emails with arrival instructions, and arrival notifications for the host can all be branded to match your company’s visual design. Emails can also be sent from your company’s domain.
Tailored to Your Company’s Needs
The visitor management system can be customized to fit your needs and desired visitor journey—from the invitation and arrival instructions to check-in, check-out, and even a post-visit survey.
Ask, Approve, or Share Important Information with the Visitor
During the check-in process, you can request or require approval of content such as an NDA, safety briefing, or reason for the visit.
Measure Visitor Experience with Automated Surveys
Enhance visitor experience with continuous feedback through an automated visitor survey! This add-on service sends a survey to visitors via email or SMS after their visit.
Five-star Visitor Journey
A Welcome Message aligned with your Company’s Brand
Essential details and a QR code to ensure smooth arrival and check-in
The Message is sent automatically when a space is booked or by adding meeting@taitori.com to the calendar recipients
Check-in made easy via self-service or front desk assistance
Visitors can check in using a QR code or by searching for the host
The front desk staff can view arriving visitors in Taitori, check them in, or print visitor badges in advance
The host is automatically notified of the visitors arrival via email and SMS
Provide visitor orientation at check-in or offer complimentary parking
Show important content during check-in, such as a safety briefing, survey, NDA, or other information requiring acknowledgment or approval
Visitors can enter their license plate number for parking integration
Elevator integration guides the visitor to the correct elevator automatically
Complete the five-star visitor journey with a check-out device and feedback survey
The check-out device signs the visitor out and wishes them a pleasant day
An automatic follow-up survey is sent via SMS after the visit
Track visitor data with Taitori’s visitor reports
Choose the best-fit solution for your company
| Features | PREMIUMStarting at 299€/month | COREStarting at 155€/month | LITEStarting at 39,90€/month |
|---|---|---|---|
| Number of Users | Unlimited | Unlimited | UP to 100 +additional users 0,50€/month each |
| Number of Locations | 1 location + additional locations from 299 €/month | 1 location + additional locations from 24,99 €/month | 1 location + additional locations from 24,99 €/month |
| Personalized welcome message with your company logo and arrival instructions (available in English, Finnish, and Swedish), easy calendar invite integration (Outlook & Google) | Yes | Yes | Yes |
| Browser-based front desk view for reception staff (View visitor details, Check-in / check-out functions, Visitor reports) | Yes | Yes | Yes |
| Host notification upon visitor arrival | Yes + SMS 10 cents/message | Yes + SMS 10 cents/message | Yes + SMS 10 cents/message |
| Visitor self check-in using their own mobile device (coming soon) | Yes | Yes | Yes |
| Single-sign on (SSO) and/or Active Directory (AD) -integration | Yes | Yes | |
| Customizable HTML email template for welcome message – Brand colors & sender identity customization | Yes | Yes | |
| Visitor onboarding or NDA acceptance | Yes Via Visitor management device or in advance on mobile | Yes In advance on mobile | |
| Visitor feedback survey | Yes Custom | Yes Standard | |
| Project manager, onboarding support, and training | Yes | Yes | |
| 1 branded touchscreen reception device included (additional devices from 125 €/month) | Yes | ||
| KONE Elevator integration / Aimopark + Moovy parking integration | OPTION | ||
| Visitor parking or EV charging reservations /Meeting room bookings | OPTION | OPTION | OPTION |
Taitori’s services:
Taitori For Office
Hybrid work and space management solutions for workplaces and offices.
Taitori For Arena
A five-star visitor experience for game fans, VIP guests, and concertgoers..
Taitori For Healthcare
In solutions for the social and healthcare sectors, data security considerations are particularly crucial.
Contact us and ask more!
We will answer you as soon as possible!
Perttu Ahvenainen
Sales- ja marketing director
+358 40 504 5871
perttu.ahvenainen@taitori.fi
→ book an appointment from Perttu’s calendar
