Visitor Management

Knowing who is moving within your premises and when is crucial for safety. You can also warmly welcome your guests using a branded visitor device.

Five-Star Visitor Experience

Taitori Visitor Management is a service designed for organizations and companies that provide facilities, ensuring the best possible visitor experience. The visitor management system supports lobby staff in their work and streamlines interactions between visitors and the host.

Why Digital Visitor Management Makes Sense

Security

Digital visitor management enhances security by tracking who is present in your facilities. Taitori’s service logs and reports visitor activity, which is also useful for audits and reporting.

Supporting Your Staff

Manual visitor management processes can be slow and cumbersome. A digital system speeds up visitor registration, saving time for your staff and allowing them to focus on more meaningful interactions.

Cost Savings

While the initial investment in a digital visitor management system requires some upfront costs, it saves money in the long run by reducing manual labor and potentially lowering security risks.

Part of a Seamless Service Package

Taitori Visitor Management integrates smoothly with other Taitori services. This allows users to book rooms, order catering, and invite guests in one go, with visitors easily finding their way through info displays.

Consistent with Your Company’s Branding

The interfaces, invitation emails with arrival instructions, and arrival notifications for the host can all be branded to match your company’s visual design. Emails can also be sent from your company’s domain.

Tailored to Your Company’s Needs

The visitor management system can be customized to fit your needs and desired visitor journey—from the invitation and arrival instructions to check-in, check-out, and even a post-visit survey.

Measure Visitor Experience with Automated Surveys

Enhance visitor experience with continuous feedback through an automated visitor survey! This add-on service sends a survey to visitors via email or SMS after their visit.

Visitor Journey 1

When Invited in Advance

01

The host books the space and sends invitations via the Taitori app or Outlook Add-in.

02

The invitation includes a participant code, QR code, and arrival instructions.

03

The code is entered on the check-in device, and a visitor badge is printed. The host receives an arrival notification via email and SMS.

04

The visitor checks out by scanning the QR code on their visitor badge, the lobby staff marks them as checked out in the app, or the system automatically logs them out.

Visitor Journey 2

Without an Invitation

01

The visitor arrives and uses the search function on the device to find the host, then enters their name and company.

02

A visitor badge is printed.

03

The host receives an arrival notification via email and SMS.

04

The visitor checks out by scanning the QR code on their badge, the lobby staff marks them as checked out in the app, or the system logs them out automatically.